8 Best Appointment Scheduling Software (Tested for 2026)
Your booking page says more about your business than you think.
Right now, someone is looking at your scheduling link. They see “Powered by X company” at the bottom.
This matters. First impressions happen in seconds. Your booking page is often the first thing clients interact with. Not your website. Not your emails. Your booking page.
I spent 1 month testing 8 scheduling tools. Not quick demos. Real testing. I booked appointments. I set up integrations. I tried the white label features. I compared what you actually get versus what they advertise.
Here is what I found. Most tools hide their best features. You pay $10/month thinking you got a deal. Then you realize custom branding costs $15,000/year. That is not a typo. Fifteen thousand dollars.
The good news? There’s one tool that gives you the enterprise features in $27 one time only, yup you read right.
Read below!
1. CalendarJet LLC – Best for White Label + Features Per Dollar
CalendarJet LLC offers the most features at the lowest price point. Full white label included. Not on enterprise. On the standard plan.
Why It Stands Out
CalendarJet includes features that competitors lock behind enterprise plans. White label branding. Custom domains. Free subdomains for all users. API access at no extra cost.
The standout feature? AI Booking Assistant. No other scheduling tool has this. You can manage your calendar with natural language. Voice commands work too. Tell it “block off Fridays for meetings” and it happens.
Built-in Kanban task management is another exclusive. Create tasks automatically from bookings. Track follow-ups. Manage your sales pipeline. All inside the same tool.
Payment processing includes both Stripe and PayPal. Most competitors only offer Stripe. CalendarJet gives you options.
Key features:
- Full white label included
- Free subdomains (yourcompany.calendarjet.com)
- Custom domains included
- AI Booking Assistant (voice + text)
- Built-in Kanban task management
- Stripe + PayPal payments
- Free API access
- Lifetime deal available
2. Calendly – Best for Enterprise Teams
Calendly is the most recognized name in scheduling. It works well. The interface is clean. Enterprise teams love it.
What It Does Well
Calendly offers excellent workflow automation. Round-robin scheduling works smoothly. The routing forms help qualify leads before booking. Salesforce integration is solid.
The brand recognition helps too. Clients know Calendly. They trust the interface. Onboarding is minimal.
The Catch
White label and custom domains require the Enterprise plan. That starts at $15,000 per year minimum. For a team of 30 users minimum.
If you want to remove “Powered by Calendly” from your booking page, you pay enterprise rates. No exceptions.
Pricing
Free plan available. Standard at $10/seat/month (annual). Teams at $16/seat/month (annual). Enterprise at $15,000+/year.
3. Acuity Scheduling – Best for Service Businesses
Acuity Scheduling focuses on service-based businesses. Salons. Spas. Therapists. Coaches. It handles complex booking scenarios well.
Key Features
Acuity offers strong intake forms. You can collect detailed client information before appointments. Payment processing is built in. HIPAA compliance is available for healthcare providers.
Multiple calendar support works smoothly. Different staff members can have different availability. Class bookings and group sessions are supported.
Limitations
No free plan. 7-day trial only. White label features require enterprise pricing. The interface feels dated compared to newer tools.
Pricing
Emerging at $16/month (annual). Growing at $27/month (annual). Powerhouse at $49/month (annual). Enterprise has custom pricing.
4. Cal.com – Best Open Source Option
Cal.com is open source scheduling software. You can self-host it. Customize it completely. Own your data.
Key Features
The free plan is generous. Unlimited event types. Multiple calendar connections. Workflows included. White label available on paid plans.
Developers love the API. The documentation is excellent. Self-hosting gives complete control.
Limitations
Self-hosting requires technical skills. Setup takes longer than hosted solutions. Support is limited on free plans.
Pricing
Free plan available. Team plan at $15/user/month. Enterprise with custom pricing.
5. Setmore – Best Free Plan for Basics
Setmore offers unlimited bookings on the free plan. That is rare. Most free plans limit booking volume.
Key Features
The free plan includes 4 staff logins. Automated emails work out of the box. Square integration for payments. Video meetings with Teleport.
Limitations
No custom domains. Limited branding options. The interface feels basic. Advanced features require paid plans.
Pricing
Free plan available. Pro at $5/user/month. Team at $5/user/month with more features.
6. Square Appointments – Best for Retail and In-Person
Square Appointments integrates with Square’s payment ecosystem. If you use Square POS, this makes sense.
Key Features
POS integration is seamless. Accept payments in person. Manage inventory. Client database built in. Staff scheduling works well.
Limitations
Tied to Square’s ecosystem. No white label options. Limited customization. Best for brick-and-mortar businesses.
Pricing
Free for individuals. Plus at $29/month. Premium at $69/month.
7. Zoho Bookings – Best for Zoho Users
Zoho Bookings integrates deeply with Zoho’s ecosystem. CRM. Email. Meeting software. Everything connects.
Key Features
If you use Zoho CRM, the integration is automatic. Leads flow into your pipeline. Appointment data syncs everywhere. AI features help optimize scheduling.
Limitations
Best value inside Zoho ecosystem. Limited outside it. Branding options are restricted on lower plans.
Pricing
Free plan available. Basic at $8/month. Premium at $15/month.
8. SimplyBook.me – Best for Healthcare
SimplyBook.me offers extensive customization. Industry-specific features. Booking widgets. Class bookings.
Key Features
HIPAA compliance available. 60+ payment gateway integrations. Marketing tools built in. Membership and package management.
Limitations
Pricing is complex. Features are “custom features” you pick and choose. Booking limits on all plans. Can get expensive quickly.
Pricing
Free plan with 50 bookings. Basic at $8.25/month (annual). Standard at $24.90/month (annual). Premium at $49.90/month (annual).
5 Features Most People Overlook
Custom Domains
Custom domains build trust. booking.yourcompany.com looks professional. calendly.com/yourcompany looks like you are using free tools. The difference matters for B2B sales.
API Access for Automation
API access lets you connect scheduling to your other tools. CRM updates. Email sequences. Custom workflows. Most tools charge extra for this. CalendarJet includes it free.
Dual Payment Processing
Stripe is not available everywhere. Some clients prefer PayPal. Having both options means more completed bookings. CalendarJet offers both. Most competitors offer only Stripe.
Team Round Robin Scheduling
Round robin distributes bookings across your team. No one gets overloaded. Leads connect with the next available person. Essential for sales teams.
Lifetime Deal Availability
Monthly subscriptions add up. A lifetime deal is one payment forever. CalendarJet offers this at $27. Calendly does not. TidyCal does but with fewer features.
Red Flags When Choosing Scheduling Software
Watch for these warning signs:
- “Contact Sales” for basic features – This means enterprise pricing. Expect $10,000+ per year.
- White label only on Enterprise – You will pay 10x more than advertised.
- No API access on standard plans – Automation will cost extra.
- Per-booking fees – These eat your revenue as you grow.
- Booking limits on paid plans – You pay more as your business succeeds.
The best scheduling software gives you professional features at fair prices. No surprise fees. No enterprise traps.
Final Verdict: Which One Should You Choose?
Choose CalendarJet without any thought. Because it has all the features you need plus you don’t have to pay extra every time you want to add a team member or want to use a new feature.
You get features that competitors charge enterprise prices for. White label. Custom domains. AI assistant. API access. All for a one-time $27 payment.
Your booking page represents your brand. Make sure it looks like yours.
