AR Management in Medical Billing – Med Brigade

Managing Accounts Receivable (AR) is one of the most critical yet challenging parts of running a medical practice. It directly affects your practice’s cash flow, profitability, and ability to grow. Without a strong AR management strategy, even the best care and most accurate coding won’t translate into revenue.

At Med Brigade, we specialize in AR Management for healthcare providers, helping practices recover outstanding payments from insurance companies and patients—faster and more efficiently.

What is AR Management in Medical Billing?

AR Management refers to the process of tracking and collecting money owed to a healthcare provider after services have been rendered. This includes claims submitted to insurance payers as well as balances due from patients.

AR is often measured in days—known as Days in AR. The longer the AR cycle, the greater the risk of non-payment. A healthy practice should aim to keep most AR under 30 to 45 days. Anything older than 90 days becomes harder to collect.

Why AR Management Matters

Medical practices often lose significant revenue due to:

• Claim denials or underpayments

• Delays in claim submissions

• Failure to follow up on unpaid claims

• Lack of transparency in outstanding balances

• Inefficient patient collection processes
  

Poor AR management means more aging claims, lower cash flow, and an overworked front office. That’s where Med Brigade comes in.

Our AR Management Services

At Med Brigade, we provide end-to-end AR Management, from initial claim submission to payment posting and recovery of aging balances. Here’s how we handle each step:

1. Timely & Accurate Claims Submission

We ensure all claims are submitted clean and on time. Missing codes, incorrect modifiers, or inaccurate patient details can lead to rejections—so we triple-check everything before submission.

2. Real-Time Claim Tracking

Once submitted, claims are monitored daily. If a payer hasn’t responded within the expected timeframe, we follow up proactively to avoid unnecessary delays.

3. Denial Analysis & Reprocessing

We don’t just resubmit denied claims—we investigate why they were denied. Then we fix the issue (coding error, authorization problem, coverage limit) and reprocess with documentation support.

4. Patient Balance Collection

We help practices set up clear patient statements, reminder calls, and online payment options. Our team educates staff on when and how to collect co-pays and deductibles upfront.

5. Aging AR Follow-Up

Every claim is tracked based on aging brackets—30, 60, 90, and 120+ days. We aggressively follow up with payers and patients on outstanding balances, ensuring no revenue slips through the cracks.

6. Custom AR Reporting

You’ll receive weekly and monthly AR reports showing:

• Outstanding balances by payer and patient

• Denial rates and trends

• Claims by aging bucket (30/60/90+ days)

• Follow-up actions taken

• Recovered revenue vs. write-offs
  

This gives full visibility into your revenue health.

7. Clean-Up of Old AR

If your practice has older, ignored claims (especially 90+ days), we perform a dedicated AR clean-up project to recover as much revenue as possible—even from claims most billing teams have given up on.

Who Needs AR Management?

AR Management is essential for:

• Solo healthcare providers

• Multi-specialty group practices

• Urgent care clinics

• Therapy and behavioral health clinics

• Ambulatory surgery centers

• Hospital-affiliated outpatient facilities
  

If you’re seeing high A/R over 60 or 90 days, low collection rates, or constant cash flow disruptions Med Brigade can help.

Why Choose Med Brigade?

Here’s why providers across the country trust us with their AR:

✅ Proven Recovery Process

We don’t just follow up—we recover. Our dedicated AR team works full-time on chasing payments, escalating issues, and working with payer reps to resolve problems.

✅ Specialty-Specific AR Experts

We understand the unique billing rules for different specialties like cardiology, orthopedics, speech therapy, radiology, and more. That means fewer delays and higher recovery rates.

✅ Reduced Denials

By identifying the top denial reasons and fixing them at the root, we lower your denial rate and reduce unpaid claims long term.

✅ Transparent Communication

You’re never left in the dark. We provide real-time updates, reports, and responses to all billing questions and concerns.

✅ HIPAA-Compliant Processes

All patient data is handled securely, and we follow strict HIPAA compliance protocols for data exchange, storage, and communication.

Real Results We’ve Achieved

Here’s what Med Brigade has done for clients like you:

• Reduced aging AR over 90 days by 50% within 3 months

• Increased monthly reimbursements by 30%

• Brought denial rates down from 18% to under 5%

• Recovered $75,000+ in old claims through AR clean-up

• Improved patient collection rates through training and tools
  

Common AR Challenges We Solve

• “Too many old claims, not enough follow-up”

• “Staff is too busy with front desk work to chase unpaid balances”

• “We don’t know what’s actually owed or why it hasn’t been paid”

• “Our current billing company doesn’t follow up after claim submission”

• “Patients say they didn’t receive a statement or understand their bill”

We fix these problems—not just temporarily, but permanently.

Final Thoughts

AR Management isn’t just about getting paid—it’s about building a sustainable practice with predictable cash flow. At Med Brigade, we take the stress off your shoulders and turn your unpaid claims into real revenue.

Whether you’re a solo practitioner or a large clinic, we’ll help you regain control over your Accounts Receivable and get paid what you deserve.