Common Mistakes Buyers Make When Sourcing from China

ByBNW TEAM

As the “World Factory”, China is the global manufacturing hub. Sourcing from China can offer competitive pricing, a wide range of products, and a stable supply chain.

However, foreign buyers often face challenges, especially for first-time importers. They may meet problems in quality control or delay delivery. Recognizing common mistakes before starting your sourcing journey can save time, money, and frustration.

  1. Chasing the Cheapest Price

Cost is a vital factor for product sourcing. But many buyers fall into the trap of the price. While a low unit price can seem attractive initially, the account for total landed cost isn’t. It includes hidden expenses such as quality issues, rework, delays, logistics, customs clearance costs…

It turns out that focusing narrowly on price can lead to higher overall sourcing costs. So buyers should evaluate the total cost of ownership (TCO) rather than only the upfront price. Suppliers with slightly higher quotes but better reliability can ultimately save money.

  1. Rushing Supplier Selection

Find Chinese supplier on B2B wholesale platforms is a common and efficient method when sourcing from China. But relying exclusively on these marketplaces like Alibaba or Made-in-China can be risky. Some suppliers will exaggerate their capabilities, and some trading companies may pose as manufacturers.

According to TechRepublic, 93% of procurement and supply chain leaders had experienced adverse effects of misinformation about their suppliers. So, supplier selection needs a comprehensive, rigorous process. Buyers at least check:

  • Business licenses and certifications to confirm the company’s legal status.
  • Factory capabilities, such as production capacity and equipment, either through on-site visits or third-party audits.
  • Track record and references, including previous clients, reviews, and verified order history.
  • Financial stability, which can prevent sudden production halts.
  1. Ignoring Factory Audit & Quality Control

For sourcing without visiting China, a factory audit is a big challenge. But you cannot skip the step. If buyers assume the supplier’s claims are sufficient, you may get the defective products.

So implement a structured QC process from pre-production, in-process, to pre-shipping inspection to avoid the risk. Key inspection indicators typically include product specifications, appearance standards, packaging & labeling, craft quality, etc. In addition to general quality indicators, inspection requirements often vary by import market:

  1. United States: compliance with CPSIA, FDA, FCC, or ASTM standards.
  2. European Union: CE marking, REACH, RoHS, and product safety directives
  3. United Kingdom: UKCA marking and post-Brexit regulatory requirements
  4. Middle East: SASO, SABER, or country-specific conformity programs
  5. Latin America: compliance with NOM, INMETRO, or local consumer product safety regulations

Using an experienced China buying agent is a effiecent and stable choice. They are your representatives in China, helping with factory visits and inspection reports significantly.

  1. Poor Communication

Communication problems are unavoidable due to different cultural backgrounds and business practices. When buyers say “Yes, we confirmed”, “Okay, we get it.” They usually misunderstand. These problems are not technical, but stem from misaligned expectations and unclear documentation.

The best choice to resolve is offer a clearly documented specification sheet that leaves little room for interpretation. Both parties should review the specification sheet together and confirm it in writing before production begins.

A well-prepared specification sheet should include:

  1. Product overview
  2. Materials and components
  3. Function and performance requirements
  4. Packaging details
  5. Compliance requirements
  6. Quality standards
  7. Reference images
  1. Neglecting Shipping and Lead Times

Only large manufacturers or brands can handle the transportation services. In many cases, this task has to be handled by the buyer themselves. Based on ARC data, most of the importers face difficulties in logistical disruption and extended lead times. Because they are underestimating production schedules, shipping transit times, and customs clearance delays.

So always add buffer time for production delays, freight congestion, and import procedures to prevent missed deadlines. Here is a simplified China sourcing & shipping timeline.

Phase What It Includes Typical Timeframe
Sampling & Approval Sample making, revisions, final confirmation 2–4 weeks
Manufacturing Raw material prep and mass production 4–8 weeks
Quality Control In-process check and final inspection 3–7 days
International Shipping Sea or air freight transit 1–6 weeks
Customs & Final Delivery Import clearance and local delivery 1–2 weeks

Conclusion

Avoiding these common mistakes requires careful planning, thorough supplier due diligence, clear communication, and structured quality control. Partnering with a local sourcing partner such as EJET Procurement helps buyers navigate challenges and build strong networking in China with confidence. By focusing on long‑term partnership, you’ll set up your sourcing strategy for sustainable success.

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