How Often Should You Send Press Releases? Timing Tips That Work
Press releases are a powerful tool to build brand authority, boost visibility, and drive real engagement—when used strategically. But one question often comes up for business owners, marketers, and PR professionals alike:
How often should you send a press release?
Sending too few may cause your brand to miss key media opportunities. Sending too many can dilute your message and lead to lower engagement or even unsubscribes from journalists and outlets. The key lies in balancing consistency with relevance—and understanding what timing truly works in today’s fast-paced media world.
Let’s break down the best frequency, timing strategies, and publishing practices that help you get the most out of every press release, with insights from platforms like WhizzNewsWire.
Why Frequency Matters
The timing and frequency of your press releases directly impact:
- Your brand’s visibility in the media
- Search engine rankings and content freshness
- Trust and engagement from journalists
- Your overall PR campaign effectiveness
Just like a social media or content strategy, your press release plan should follow a schedule that reflects your business activity while also keeping you visible and relevant in the news cycle.
Recommended Frequency: Quality Over Quantity
There’s no universal rule, but here’s a general guideline based on company size and activity:
Startups / Small Businesses
1–2 press releases per month
Focus on key milestones: product launches, funding rounds, partnerships, awards, or market expansions.
Mid-sized Companies
2–4 press releases per month
You likely have more updates: hiring, performance, events, new service lines, or industry thought leadership.
Large Enterprises / Public Companies
Weekly or bi-weekly releases
You may need to announce earnings, executive changes, regulatory news, CSR initiatives, or innovations.
Pro Tip: Platforms like WhizzNewsWire offer affordable distribution packages that support both occasional and regular PR needs—allowing you to publish with consistency and control.
What Justifies a Press Release?
Don’t send one “just to stay active.” Only publish a release when you have a newsworthy update that matters to your audience and aligns with one of these goals:
- Increase brand visibility
- Announce a milestone or event
- Respond to industry or market shifts
- Attract media coverage or investor attention
- Clarify or manage public messaging
Relevance is key. Too many low-value press releases can weaken your brand authority.
Best Days and Times to Publish a Press Release
Once you decide on frequency, timing is everything. Journalists and readers pay attention during specific windows, so follow these tips to improve your chances of being read and picked up:
Best Days to Publish:
- Tuesday – Ideal for media pickup and midweek coverage
- Wednesday – Still high-performing, especially for business/finance releases
- Thursday – Good for end-of-week buzz without getting buried
Avoid:
- Mondays – Journalists are catching up from the weekend
- Fridays – Many are wrapping up and prepping for time off
- Weekends – Lower visibility unless it’s urgent or event-related
Best Times to Publish:
- Between 9:00 AM and 11:00 AM (local time of your audience/market)
This aligns with when editors check pitches and news alerts, and also gives your story a full day of visibility.
How to Maintain Consistency Without Overdoing It
You don’t need a press release every week if your business doesn’t have weekly news. Instead, create a press release calendar based on:
- Product launches or updates
- Event announcements or recaps
- Thought leadership (e.g., data reports or expert commentary)
- Awards, recognitions, or industry rankings
- Company milestones (e.g., anniversaries, growth metrics, funding rounds)
Plan ahead, but also leave space for timely releases when unexpected news arises.
Maximize Distribution with WhizzNewsWire
One of the biggest challenges businesses face isn’t writing the release—it’s getting it seen by the right people. That’s where platforms like WhizzNewsWire provide unmatched value.
WhizzNewsWire offers:
- Category-targeted press release distribution (AI News, Business, Technology, Entertainment)
- SEO-optimized publishing for long-term visibility
- Affordable pricing plans for regular distribution
- Real-time analytics to track what’s working
- Global and local media reach
By choosing the right distribution partner, you ensure every press release gets the exposure it deserves—without overpaying or underperforming.
There’s no magic number when it comes to how often you should send a press release. What matters most is:
- The quality and relevance of the story
- Publishing at the right time
- Using a platform that maximizes visibility and media reach
With the right strategy and distribution support, even one well-timed press release can drive significant brand awareness, backlinks, and business results.
Ready to take control of your press release calendar?
Start distributing smarter with WhizzNewsWire