Top Features To Look For In Resource Management Software: A Comprehensive Guide
Whether you own a small business firm, or a leading corporate IT company, having the right resource management software is necessary. The best resource management software helps you in assigning the right task to the right people at the right time. It helps the teams in the proper utilization and scheduling of the resources and ensures profitable project outcomes. With numerous options available in the market, it becomes difficult to select the ideal resource management software.
In this comprehensive guide, let us see the top features to look for in resource management software.
Top Features To Look For In Resource Management Software
● Real-Time Availability & Capacity Tracking:
This feature provides a live status of your team’s workload. You can easily notice who is available for work, who is feeling tired or check for possible resources who can take on more responsibility. It enables you to plan properly without any over-allocation and gives a quick response to shifting tasks.
● Skill-Based Scheduling:
While assigning the work, it is not just the availability that matters, but it also involves matching the right tasks with the right skills. Select the tool that helps you tag people by their skills or certifications and filter them by their role or by their specialization. This ensures the proper distribution of work among the team members.
● AI-Powered Resource Planning & Allocation:
AI-powered tools streamline the planning process by assigning tasks based on workload, availability, previous performance, as well as their project history. This minimizes the guesswork of planning and saves time on manual work.
● Capacity Planning For Long-Term Forecasting:
Capacity planning allows you to predict future work, when to hire and when not to hire. This ensures scalable team growth, brings consistent profits and achieves your goals.
● Soft Allocation And Hard Resource Planning:
It is important to list out the things before they are confirmed. While soft allocations allow tentative planning of work, hard allocations allow you to reserve committed hours of work. A strong resource management software like Profinda combines the benefits of both and provides the flexibility of planning.
● Integration With Time Tracking And Project Data:
Proper resource planning needs accurate data. With Profinda, a strong resource management system, you can get real-time data about the time-tracked, completed tasks, and the actual progress of the tasks. It ensures the accuracy of your utilization, availability, and forecasting.
● Utilization Reporting and Financial Insights:
You should have a tool that shows the billable resources, over or under-utilized resources and marks the bottleneck resources that hinder project delivery. With advanced tools, you can optimize your revenue, margin, and profitability.
● Client-Side Visibility And Collaboration:
Having proper resource management software allows clients to view their timelines, assignments, or resource plans. It helps in building trust and improves communication. An efficient software with proper portals or shared dashboards allows clients to be aware of the updates without waiting for emails or calls.
● Support For Hybrid Teams And Remote Work:
As more and more hybrid work is coming into the picture these days, your software also has to be flexible. Go with features including time-zone support, seamless collaboration, and permissions that help your team stay productive and aligned.
Conclusion
Managing resources in a corporate world is really a difficult task. But the ideal resource management software reduces unnecessary layoffs, earns better, saves your marginal profit, and takes your business to the next level.
Want to have better resource management software? Profinda is your best resource management partner.
